Informatics & Documentation Cell

The Informatics & Documentation Cell shall act as an information facilitation gateway both for the internal information requirement as well as between institute & outside world for the dissemination of consistent information about organization. The coordinator shall be responsible for information acquisition, storage, maintenance and timely retrieval of the same. The information shall cover the entire facts & figures related with an academic institute as prescribed by the agencies like AICTE, DTE, JDRO, AISHE, NAAC, NBA, NIRF, FRA, State Government and SGBAU etc. The I&D Cell shall be primarily responsible for computerization of all academic, financial and administrative activities related with the College with the existing software, AICTE, DTE, SGBAU, AISHE, NAAC, NBA, NIRF, FRA, PNS, SWD, VBEWS and any other government agency. The Cell Coordinator shall coordinate the data collection and uploading activities by preparing and observing the prescribed schedules defined by various authorities as well as on Institute Website. The responsibilities and functions shall include (but not limited to) the followings.
  1. To devise and implement a mechanism for long term stability of data including information acquisition, storage, maintenance, timely retrieval and integrity of all the college information.
  2. To devise and implement a mechanism for Collecting and keeping appropriate information about :Management- Information about Committee Members; Faculty; Students; Infrastructure; Training & Placement and any other information which would be especially valuable for the college.
  3. To devise and implement a mechanism for verification and validation of the data, information received from the departments, editing to ensure that it is error free.
  4. To devise and implement a mechanism for information uploading on college website and keeping the website data up-to-date.
  5. To work out and execute any other activity related with the informatics. The ultimate objective shall be to provide timely dissemination of correct information to all.
  6. To evolve and execute a computerized mechanism for proper collection, storage and maintenance of relevant data like students, faculty, equipments, building plans, examinations, results, scholarship s etc. in the required formats.
  1. To evolve and execute a mechanism for timely uploading and submission of the information as and when required by various agencies like AICTE, DTE, SGBAU, FRA, PNS, SWD VBEWS etc. in the prescribed formats.
  2. To develop an online mechanism for accumulating various types of resources including AICTE norms, Government of M.S. resolutions, DTE rules & regulations, SGBAU statutes/ordinances etc. required for effective administration.
  3. To work out and execute any other activity related with IT-enabled solutions for the administration work of the institute. The ultimate objective shall be to provide IT-enabled e- governance framework to make the administration work smooth and effective.
The Informatics & Documentation Cell Coordinator shall work in coordination with other Cell Coordinators and HODs.